Built by Edusign · Attendance
Your school rules apply in the same way to all students, with no spreadsheet or manual follow-up. Each stage sends the right letter at the right time, and the sending history documents the procedure.
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When
A student reaches a stage of unjustified absences over 6 months: between 2 and 3, between 4 and 5, then 6 or more
For
Students in the relevant cohort (Groups)
Then
Send the stage letter to the student, and notify the administrators
[SCHOOL_NAME] – Warning for absencesHello [STUDENT_FIRSTNAME] [STUDENT_LASTNAME],
We have recorded the following unjustified absences this semester: [ALERT_TRIGGER].
In line with article no. of the school rules, this letter serves as a warning. From stage 2 threshold unjustified absences, you will be required to attend a meeting.
An absence can still be justified with Student office within X days.
Kind regards,
Signature
[SCHOOL_NAME] – Required meetingHello [STUDENT_FIRSTNAME] [STUDENT_LASTNAME],
Despite the warning sent to you, your unjustified absences have reached the following threshold: [ALERT_TRIGGER].
You are required to attend a meeting with name and role on date at time, place or video link. Your attendance is compulsory.
Please note that beyond stage 3 threshold unjustified absences, a disciplinary procedure may be started in line with article no. of the school rules.
Kind regards,
Signature
[SCHOOL_NAME] – Start of a disciplinary procedureHello [STUDENT_FIRSTNAME] [STUDENT_LASTNAME],
Your unjustified absences have now reached the threshold set by article no. of the school rules: [ALERT_TRIGGER].
As a result, your case is being referred to body: disciplinary board / academic committee. Within X days, you will receive a letter giving the date of the hearing and your rights, including the right to be heard and to be accompanied.
If you have any questions: contact.
Kind regards,
Signature – Director of studies
[ALERT_NAME] – [STUDENT_FIRSTNAME] [STUDENT_LASTNAME]Hello,
The “[ALERT_NAME]” alert was triggered on [ALERT_DATE] for [STUDENT_FIRSTNAME] [STUDENT_LASTNAME].
Condition met: [ALERT_TRIGGER].
The student has received the letter for this stage. Next step: action expected from the team.
The [VARIABLES] are filled in by Edusign each time a message is sent. Replace the fields in yellow with your own values in the alert's email editor.
Create one alert per stage, on the same group and the same period. The “between 2 values (inclusive)” rule stops a student who has already been called to a meeting from receiving the warning again. Example for school rules set at 2, 4 and 6 unjustified absences per semester.
In Edusign, open Attendance › Alerts › Add an alert, then fill in the blocks in this order. Open the Alerts screen in Edusign
Step 1 · “Trigger” block
Step 2 · “Filters” block
Step 3 · “Actions” block
Step 4 · “Finalisation” block
Prerequisite: Do your rules count in hours? Choose “Number of hours of unjustified absence” and set the thresholds in hours.
With “greater than or equal to”, a student called to a meeting at stage 2 still meets the stage 1 condition. The “between 2 and 3” rule limits each alert to its own stage.
No. It informs the student and starts the procedure. Permanent exclusion is a matter for your disciplinary body.
One per stage, so three, on the same group and the same 6-month period.
