Built by Edusign · Work-study
A work-study student is an employee: their employer needs to know when they do not turn up to class. The apprenticeship supervisor is informed the next day, with no phone call or manual email from the student office.
Already a customer? Set up this alert in Edusign ›Alerts are recalculated every night at 04:15: the email goes out the following morning.
When
A student has at least 1 unjustified absence over the last day
For
Students on your apprenticeship courses
Then
Send an email to the apprenticeship supervisor and the student
[SCHOOL_NAME] – Absence of [STUDENT_FIRSTNAME] [STUDENT_LASTNAME] from trainingHello,
As the apprenticeship supervisor of [STUDENT_FIRSTNAME] [STUDENT_LASTNAME], we are informing you of an absence recorded on [ALERT_DATE] that has not been justified to date.
If the apprentice was at work or if this absence is justified, please let us know by replying to student office email so that we can update their record.
Kind regards,
Signature – Employer relations
[SCHOOL_NAME] – Unjustified absenceHello [STUDENT_FIRSTNAME],
You were absent from your course on [ALERT_DATE] and we have not received any supporting document to date.
As a work-study student, your training time is part of your contract: your apprenticeship supervisor has been informed. Please send your supporting document to department within X days.
Kind regards,
Signature
The [VARIABLES] are filled in by Edusign each time a message is sent. Replace the fields in yellow with your own values in the alert's email editor.
Without an alert, the student office calls or writes to each employer, often several days after the absence.
In Edusign, open Attendance › Alerts › Add an alert, then fill in the blocks in this order. Open the Alerts screen in Edusign
Step 1 · “Trigger” block
Step 2 · “Filters” block
Step 3 · “Actions” block
Step 4 · “Finalisation” block
Prerequisite: The apprenticeship supervisor must be entered in each student's profile, otherwise the email is not sent to the employer.
The email is not sent to the employer. Check this field in each student's profile before you activate the alert.
No. Alerts are recalculated once a day, at 04:15. The email is sent the morning after the absence.
Yes: tick Administrators and choose the person. For hours that add up, use the “Work-study student absences adding up” alert instead.
