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Work-study student absences adding up: arrange a three-way meeting

Built by Edusign · Work-study

Beyond a one-off absence, a high number of missed hours puts programme completion and the relationship with the employer at stake. Bringing the work-study student, the employer and the school together early avoids a contract termination.

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Alerts are recalculated every night at 04:15: the email goes out the following morning.

Preview

1 trigger · 1 scope · 1 email

  1. When

    A student has at least 14 hours of unjustified absence over the last 2 months

  2. For

    Students on your apprenticeship courses

  3. Then

    Send an email to the apprenticeship supervisor, the student and the employer relations officer

    ToApprenticeship supervisor
    Subject[SCHOOL_NAME] – Review of [STUDENT_FIRSTNAME] [STUDENT_LASTNAME]'s attendance

    Hello, [STUDENT_FIRSTNAME] [STUDENT_LASTNAME] has built up significant unjustified absences over the last two months: [ALERT_TRIGGER]. This level of absence may put the completion of their course at risk. We suggest a three-way meeting (apprentice, employer, school) on date or at a time that suits you: link or contact. Kind regards, Signature – Employer relations

What to personalise

The [VARIABLES] are filled in by Edusign each time a message is sent. Replace the fields in yellow with your own values in the alert's email editor.

  • 14
  • date
  • link or contact
  • Signature – Employer relations

Why turn on this alert

A one-off absence is dealt with by a supporting document. Hours that add up call for a three-way discussion, before programme completion or the contract are at stake.

  • The employer receives a proposal for a three-way meeting.
  • The employer relations officer is notified at the same time.
  • The conversation happens before the contract breaks down, not after.

Set up the alert, step by step

In Edusign, open Attendance › Alerts › Add an alert, then fill in the blocks in this order. Open the Alerts screen in Edusign

  1. Step 1 · “Trigger” block

    When the work-study student builds up hours of absence

    Applies to
    Student
    Absence type
    Number of hours of unjustified absence
    Rule
    greater than or equal to
    Value
    14
    Period
    over 2 months

  2. Step 2 · “Filters” block

    For work-study students

    Choice
    Courses
    Selection
    your apprenticeship courses

  3. Step 3 · “Actions” block

    Then bring the three parties together

    Email
    ticked
    Recipients
    Apprenticeship supervisor, Student, Administrators (employer relations officer)

  4. Step 4 · “Finalisation” block

    Name and activate

    Alert name
    Work-study – absences adding up

Prerequisite: The apprenticeship supervisor must be entered in each student's profile.

Related alerts

Work-study

Unjustified absence of a work-study student: notify the apprenticeship supervisor

Attendance

Unjustified absences: apply the stages of your school rules

Attendance

First-year dropout: spot repeated absences early

Frequently asked questions

Yes, the two work together: the first notifies the employer of each absence, this one triggers the three-way meeting when the hours add up.

Completion of a work-study programme is assessed on the amount of training attended. Hours reflect what is at stake better than the number of absences.

The employer relations officer, ticked as an administrator: they receive the alert at the same time as the employer.

Set up your alerts in a few minutes

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