{"id":12109,"date":"2024-04-18T08:58:41","date_gmt":"2024-04-18T08:58:41","guid":{"rendered":"https:\/\/edusign.com\/?p=12109"},"modified":"2024-02-22T14:56:03","modified_gmt":"2024-02-22T14:56:03","slug":"create-your-own-electronic-signature","status":"publish","type":"post","link":"https:\/\/edusign.com\/blog\/create-your-own-electronic-signature\/","title":{"rendered":"Create your own electronic signature"},"content":{"rendered":"\n

In a society <\/strong>where digital <\/a>technology <\/strong>is absolutely everywhere<\/strong>, every aspect of our daily <\/strong>lives is adopting a new way of operating<\/strong>. And document <\/a>signing<\/strong> processes are no exception<\/strong>.<\/p>\n\n\n\n

For a long time<\/strong>, especially in the corporate <\/strong>world, bringing together signatories <\/strong>to sign important documents <\/a><\/strong>was a time-consuming <\/strong>process. Agreeing everyone’s <\/strong>schedules, reserving a large meeting <\/strong>room and all the catering required<\/strong>, preparing the right number <\/strong>of copies with no missing <\/strong>pages, carrying out a joint proofreading <\/strong>process lasting hours before<\/strong> signing – the list goes on and on.<\/p>\n\n\n\n

In the digital <\/a><\/strong>age, everything <\/strong>has been simplified. Including signatures<\/strong>, with the democratization <\/strong>of what are known as electronic <\/a>signatures<\/strong>. Here’s everything <\/strong>you need to know about how they work<\/strong>, their level of security <\/strong>and how to create <\/strong>your own digital <\/a><\/strong>signature.<\/p>\n\n\n\n

Electronic signatures: definition and reliability!<\/h2>\n\n\n\n

An electronic signature <\/strong>can be defined as a kind of electronic <\/a>authentication<\/strong> stamp, incorporating encryption <\/strong>of the information it contains<\/strong>. It can be used to certify the identity <\/strong>of signatories, to guarantee the absence <\/strong>of subsequent modification <\/strong>or falsification, or simply <\/strong>to speed up and simplify<\/strong> the process of signing<\/strong> any type of document<\/a>.<\/p>\n\n\n\n

An electronic <\/a><\/strong>signature makes it possible<\/strong> to sign a document <\/a><\/strong>easily, at any time, from anywhere<\/strong>, and above all in complete security<\/strong> and confidentiality<\/strong>.<\/p>\n\n\n\n

Prepare documents for signature<\/h2>\n\n\n\n

Before creating <\/strong>your electronic <\/a><\/strong>signature process<\/strong>, it’s essential to gather <\/strong>the relevant documents<\/a><\/strong>. You don’t have to use the same format <\/strong>for all your documents<\/a><\/strong>. Whether <\/strong>PDF, Word, Excel, Pages or any other format, they will all be grouped together <\/strong>in a final PDF document<\/a><\/strong>.<\/p>\n\n\n\n

Draw up a list of signatories<\/h2>\n\n\n\n

Once you’ve collected<\/strong> all the documents<\/strong> <\/a>you need to sign, the next step is to draw up a list of signatories. All you need <\/strong>to do is enter their names <\/strong>and e-mail addresses<\/strong>. You can also specify <\/strong>the order in which signatories <\/strong>will be contacted<\/strong>.<\/p>\n\n\n\n

Placing signature fields<\/h2>\n\n\n\n

Before signatories <\/strong>can proceed <\/strong>with signing and validating documents<\/a>, it is essential<\/strong> to set up signature fields. This will make the signing <\/strong>process much faster and simpler<\/strong>.<\/p>\n\n\n\n

Places requiring <\/strong>a signature <\/strong>will be highlighted, and it will even be possible<\/strong> to be taken directly to the signature fields for more confident <\/strong>signatories, or those in a hurry<\/strong>.
These fields are not generic<\/strong>; on the contrary, they can be customized<\/strong>. You can include a classic <\/strong>signature, a signature preceded <\/strong>by a special mention, or any other personalization <\/strong>you wish.<\/p>\n\n\n\n

Send electronic signature link to all signatories<\/h2>\n\n\n\n

Once the contact <\/strong>details of the signatories <\/strong>have been entered, they will receive <\/strong>an e-mail containing <\/strong>a link to the electronic <\/a><\/strong>signature process<\/strong>.<\/p>\n\n\n\n

To confirm the identity <\/strong>of each signatory, various options <\/strong>are available. Authentication <\/strong>by SMS code or signature by certification <\/strong>are just a few examples<\/strong>.<\/p>\n\n\n\n

Open the link in one click and follow the signature tags<\/h2>\n\n\n\n

Once each signatory <\/strong>has received a link by e-mail, the rest <\/strong>of the electronic <\/a>signature procedure <\/strong>is just a click away. Indeed, with a simple<\/strong> click, the link received will automatically <\/strong>redirect them to the online signature <\/strong>form.<\/p>\n\n\n\n

Once the document<\/strong> <\/a>has been read<\/strong>, all that’s required is an electronic<\/strong> signature at each marked point. When it comes to electronic <\/a><\/strong>signatures, you can draw <\/strong>your own signature, import an image <\/strong>of your signature, or add <\/strong>your name in a given font. The choice <\/strong>is up to each signatory<\/strong>, and does <\/strong>not affect the legal <\/strong>value of the electronic <\/a><\/strong>signature.<\/p>\n\n\n\n

Last step: validate the document!<\/h2>\n\n\n\n

Once all the signature <\/strong>fields have been completed<\/strong>, all that remains is to validate <\/strong>the entire document<\/a><\/strong>. The final document <\/a><\/strong>will then be available for download <\/strong>by all signatories<\/strong>, and will have the same <\/strong>legal value as a lambda<\/strong>–signed document<\/a><\/strong>.<\/p>\n\n\n\n

Real-time tracking of signatures completed, or not completed<\/h2>\n\n\n\n

In addition to managing <\/strong>the documents <\/a>submitted <\/strong>for signature and the list of signatories<\/strong>, the administrator has personal access <\/strong>to real-time monitoring of the process<\/strong>. In other words<\/strong>, he or she can easily see which signatories <\/strong>have validated their documents<\/a><\/strong>, and which have not yet done <\/strong>so.<\/p>\n\n\n\n

To optimize the electronic <\/a><\/strong>signature process, it is also possible <\/strong>to program automatic reminders <\/strong>for signatories <\/strong>who are slow to sign, or notifications <\/strong>to keep the administrator <\/strong>informed of any changes.<\/p>\n\n\n\n

What about the legal value of electronic signatures?<\/h2>\n\n\n\n

Electronic <\/a><\/strong>signatures differ from handwritten signatures <\/strong>in a number of ways: digital <\/a>procedure<\/strong> instead of physical presence<\/strong>, remote <\/strong>identity control, confidential <\/strong>or non-exchangeable documents <\/a><\/strong>over the Internet <\/strong>and so on.<\/p>\n\n\n\n

There’s no denying<\/strong> that electronic <\/a><\/strong>signatures represent a simplified <\/strong>procedure for signing <\/strong>any type of document<\/a>. However, the fact that they <\/strong>are a simplified procedure <\/strong>does not mean <\/strong>that their value is any less. Quite the contrary<\/strong>, in fact.<\/p>\n\n\n\n

Thanks to the European <\/strong>eIDAS regulation<\/strong>, they have the same legal value and enforceability <\/strong>as traditional <\/strong>signatures. This is due in particular <\/strong>to the authenticity certificates <\/a><\/strong>and multiple security protocols guaranteeing<\/strong> the link between <\/strong>the identity of the signatory<\/strong>, the signature affixed <\/strong>and the document <\/a>concerned<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"

In a society where digital technology is absolutely everywhere, every aspect of our daily lives is adopting a new way of operating. And document signing processes are no exception. For a long time, especially in the corporate world, bringing together signatories to sign important documents was a time-consuming process. Agreeing everyone’s schedules, reserving a large […]<\/p>\n","protected":false},"author":15,"featured_media":12110,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":""},"categories":[79],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12109"}],"collection":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/comments?post=12109"}],"version-history":[{"count":3,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12109\/revisions"}],"predecessor-version":[{"id":12178,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12109\/revisions\/12178"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media\/12110"}],"wp:attachment":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media?parent=12109"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/categories?post=12109"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/tags?post=12109"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}