{"id":12088,"date":"2024-04-04T14:40:23","date_gmt":"2024-04-04T14:40:23","guid":{"rendered":"https:\/\/edusign.com\/?p=12088"},"modified":"2024-02-22T14:11:55","modified_gmt":"2024-02-22T14:11:55","slug":"its-easy-to-create-your-own-electronic-signature","status":"publish","type":"post","link":"https:\/\/edusign.com\/blog\/its-easy-to-create-your-own-electronic-signature\/","title":{"rendered":"It’s easy to create your own electronic signature"},"content":{"rendered":"\n

In a society <\/strong>where digital <\/a>technology <\/a><\/strong>is absolutely everywhere<\/strong>, every aspect of our daily lives is adopting <\/strong>a new way of operating<\/strong>. And document signing processes<\/strong> are no exception.<\/p>\n\n\n\n

For a long time, especially <\/strong>in the corporate world, bringing <\/strong>together signatories to sign important documents <\/a><\/strong>was a time-consuming process. Agreeing <\/strong>everyone’s schedules, reserving <\/strong>a large meeting room and all the catering required<\/strong>, preparing the right number <\/strong>of copies with no missing <\/strong>pages, carrying out a joint proofreading <\/strong>process lasting hours <\/strong>before signing – the list goes on and on.<\/p>\n\n\n\n

In the digital <\/a>age, everything <\/strong>has been simplified. Including<\/strong> signatures, with the democratization <\/strong>of what are known as electronic <\/strong>signatures. Here’s everything <\/strong>you need to know about how they <\/strong>work, their level of security and how to create <\/strong>your own digital <\/a><\/strong>signature.<\/p>\n\n\n\n

Electronic signatures: definition and reliability!<\/h2>\n\n\n\n

An electronic <\/strong>signature <\/a>can be defined as a kind of electronic <\/strong>authentication stamp, incorporating encryption <\/strong>of the information it contains<\/strong>. It can be used to certify the identity<\/strong> of signatories, to guarantee the absence of subsequent <\/strong>modification or falsification<\/strong>, or simply to speed up and simplify <\/strong>the process of signing <\/strong>any type of document<\/a><\/strong>.<\/p>\n\n\n\n

An electronic signature<\/strong> makes it possible to sign a document <\/strong>easily, at any time, from anywhere<\/strong>, and above all in complete security<\/strong> and confidentiality<\/strong>.<\/p>\n\n\n\n

Prepare documents for signature<\/h2>\n\n\n\n

Before creating your electronic <\/strong>signature <\/a>process, it’s essential to gather the relevant <\/strong>documents<\/a>. You don’t need to use the same format <\/strong>for all your documents. Whether <\/strong>PDF<\/a>, Word, Excel, Pages or any other format, they will all be grouped <\/strong>together in a final PDF <\/a>document<\/a><\/strong>.<\/p>\n\n\n\n

Draw up a list of signatories<\/h2>\n\n\n\n

Once you’ve collected <\/strong>all the documents <\/a>you need to sign, the next step is to draw up a list of signatories<\/strong>. All you need to do is enter their names and e<\/strong>–mail <\/strong>addresses. You can also specify <\/strong>the order in which signatories <\/strong>will be contacted<\/strong>.<\/p>\n\n\n\n

Placing signature fields<\/h2>\n\n\n\n

Before signatories <\/strong>can proceed with signing and validating <\/strong>documents<\/a>, it is essential <\/strong>to set up signature <\/a>fields. This will make the signing <\/strong>process much faster <\/strong>and simpler.<\/p>\n\n\n\n

Places requiring a signature <\/a><\/strong>will be highlighted, and it will even be possible <\/strong>to be taken directly to the signature<\/strong> fields for more confident<\/strong> signatories, or those in a hurry.
These fields are not generic; on the contrary<\/strong>, they can be customized<\/strong>. You can include a classic signature<\/strong>, a signature <\/a><\/strong>preceded by a special mention, or any other personalization <\/strong>you wish.<\/p>\n\n\n\n

Send electronic signature link to all signatories<\/h2>\n\n\n\n

Once the contact <\/strong>details of the signatories have been entered<\/strong>, they will receive an e-mail containing <\/strong>a link to the electronic <\/strong>signature <\/a>process.<\/p>\n\n\n\n

To confirm the identity<\/strong> of each signatory, various options <\/strong>are available. Authentication <\/strong>by SMS code or signature <\/a>by certification <\/strong>are just a few examples<\/strong>.<\/p>\n\n\n\n

Open the link in one click and follow the signature tags<\/h2>\n\n\n\n

Once each signatory <\/strong>has received a link by e-mail, the rest of the electronic <\/strong>signature <\/a>procedure <\/strong>is just a click away. Indeed, with a simple <\/strong>click, the link received will automatically<\/strong> redirect them to the online <\/a>signature<\/strong> form.<\/p>\n\n\n\n

Once the document<\/strong> has been read, all that’s required<\/strong> is an electronic signature <\/a><\/strong>at each marked point. When it comes to electronic signatures, you can draw your own signature, import an image of your signature, or add your name <\/strong>in a given font. The choice is up to each signatory<\/strong>, and does not affect the legal value of the electronic <\/strong>signature.<\/p>\n\n\n\n

Last step: validate the document!<\/h2>\n\n\n\n

Once all the signature <\/a><\/strong>fields have been completed, all that remains <\/strong>is to validate the entire document<\/strong>. The final <\/strong>document <\/a>will then be available<\/strong> for download by all signatories<\/strong>, and will have the same<\/strong> legal value as a lambda<\/strong>-signed document<\/a><\/strong>.<\/p>\n\n\n\n

Real-time tracking of completed and incomplete signatures<\/h2>\n\n\n\n

In addition to managing <\/strong>the documents <\/a>submitted <\/strong>for signature <\/a>and the list of signatories<\/strong>, the administrator has personal access <\/strong>to real-time monitoring of the process<\/strong>. In other words<\/strong>, he or she can easily see which signatories <\/strong>have validated their documents<\/a><\/strong>, and which have not yet done <\/strong>so.<\/p>\n\n\n\n

To optimize the electronic <\/strong>signature <\/a>process, it is also possible <\/strong>to program automatic reminders <\/strong>for signatories <\/strong>who are slow to sign, or notifications to keep the administrator<\/strong> informed of any changes<\/strong>.<\/p>\n\n\n\n

What about the legal value of electronic signatures?<\/h2>\n\n\n\n

Electronic <\/strong>signatures differ from handwritten signatures in a number <\/strong>of ways: digital <\/a>procedure <\/strong>instead of physical presence, remote identity <\/strong>control, confidential or non<\/strong>–exchangeable <\/strong>documents over the Internet <\/strong>and so on.<\/p>\n\n\n\n

There’s no denying that electronic <\/strong>signatures represent a simplified procedure <\/strong>for signing any type of document<\/a>. However<\/strong>, the fact that they are a simplified procedure <\/strong>does not mean that their value is any less. Quite the contrary<\/strong>, in fact.<\/p>\n\n\n\n

Thanks to the European eIDAS regulation, they have the same <\/strong>legal value and enforceability<\/strong> as traditional signatures<\/strong>. This is due in particular to the authenticity <\/strong>certificates and multiple security<\/strong> protocols guaranteeing <\/strong>the link between <\/strong>the identity of the signatory, the signature <\/a>affixed and the document <\/a><\/strong>concerned.<\/p>\n","protected":false},"excerpt":{"rendered":"

In a society where digital technology is absolutely everywhere, every aspect of our daily lives is adopting a new way of operating. And document signing processes are no exception. For a long time, especially in the corporate world, bringing together signatories to sign important documents was a time-consuming process. Agreeing everyone’s schedules, reserving a large […]<\/p>\n","protected":false},"author":15,"featured_media":12089,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":""},"categories":[79],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12088"}],"collection":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/comments?post=12088"}],"version-history":[{"count":2,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12088\/revisions"}],"predecessor-version":[{"id":12168,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12088\/revisions\/12168"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media\/12089"}],"wp:attachment":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media?parent=12088"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/categories?post=12088"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/tags?post=12088"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}