{"id":12085,"date":"2024-04-02T14:16:05","date_gmt":"2024-04-02T14:16:05","guid":{"rendered":"https:\/\/edusign.com\/?p=12085"},"modified":"2024-02-22T14:04:41","modified_gmt":"2024-02-22T14:04:41","slug":"dematerialization","status":"publish","type":"post","link":"https:\/\/edusign.com\/blog\/dematerialization\/","title":{"rendered":"Dematerialization"},"content":{"rendered":"\n
Dematerialization <\/a><\/strong>is the replacement <\/strong>in a company or organization <\/strong>of its physical information<\/strong> media by computer files and computers<\/strong>. Dematerializing<\/strong> a document <\/a>means producing<\/strong> it directly in digital<\/strong> <\/a>format from an information <\/strong>system. Dematerialization <\/a><\/strong>implies an in-depth reorganization<\/strong> of the process for handling a flow of documents<\/a><\/strong>. These documents <\/strong>can be tasks, tools <\/strong>or procedures<\/strong>.<\/p>\n\n\n\n Since the 2000s, dematerialization <\/strong>has become the norm<\/strong>. For a long time<\/strong>, paper was the only information <\/strong>system available to companies<\/strong>. Today, it has finally<\/strong> been replaced <\/strong>by electronic <\/a>documents<\/a><\/strong>.<\/p>\n\n\n\n Dematerialization <\/a><\/strong>concerns both public administrations<\/strong> and private companies<\/strong>. All departments <\/strong>of a company<\/strong> can be involved<\/strong>: human resources<\/strong>, IT, purchasing<\/strong>, legal, etc.<\/p>\n\n\n\n To go paperless<\/strong>, you first need to digitize <\/strong>any documents <\/a><\/strong>that still exist in paper <\/strong>format. To do this, you need either a scanner <\/strong>or optical <\/strong>character recognition <\/strong>software. This eliminates <\/strong>the need to enter <\/strong>all documents <\/a>manually<\/strong>.<\/p>\n\n\n\n Dematerializing <\/strong>a document means producing <\/strong>it directly in digital <\/a>format <\/strong>from an information system. The dematerialization <\/a><\/strong>of invoices<\/strong>, for example, has become mandatory<\/strong>. As of January 1, 2020, companies are required<\/strong> to send their invoices <\/strong>to the public sector<\/strong> in electronic <\/a>format<\/strong>. The French Finance Act for 2020 introduced <\/strong>the obligation of electronic <\/a><\/strong>invoicing. Exchanges<\/strong> between VAT-registered companies established <\/strong>in France are covered <\/strong>by this law.<\/p>\n\n\n\n Dematerialization <\/a><\/strong>must be accompanied <\/strong>by a document management<\/strong> tool. Electronic <\/strong>Document Management (EDM). This software <\/strong>facilitates the management <\/strong>of document<\/strong> <\/a>flows within a company<\/strong>. It enables the smooth exchange <\/strong>of information<\/strong>. It lets you manage<\/strong>, store and even <\/strong>modify documents.<\/p>\n\n\n\n Electronic <\/a><\/strong>document management <\/strong>must therefore be accompanied <\/strong>by an Electronic <\/a>Document <\/strong>Archiving System (EDAS). For documents <\/a>requiring <\/strong>a signature, the electronic <\/strong>signature is the solution<\/strong>. Electronic signatures enable <\/strong>you to invite people to sign documents <\/strong>securely online. Signed documents <\/a><\/strong>then have real legal value.<\/p>\n\n\n\n To achieve <\/strong>this, we strongly recommend <\/strong>the use of electronic <\/a><\/strong>means such as software <\/strong>and\/or hardware<\/strong>. In particular, it is possible <\/strong>to use a third-party archiver <\/strong>to carry out all the operations <\/strong>associated with these documents<\/a><\/strong>, i.e. :<\/p>\n\n\n\n Dematerialization <\/a><\/strong>saves time, human resources<\/strong> and money. All document <\/a>flows are concerned <\/strong>by dematerialization. Information <\/strong>is accessible online and shared <\/strong>by all authorized <\/strong>players, according to the rights they have been granted<\/strong>. Collaborative working <\/strong>and mobility are widely favored<\/strong>, saving time and increasing <\/strong>fluidity, while improving <\/strong>efficiency and security<\/strong>. The storage and reliability <\/strong>of processing operations <\/strong>leads to productivity <\/strong>gains for companies<\/strong>.<\/p>\n\n\n\n Dematerializing <\/strong>a company’s documents <\/strong>and data on the web can significantly <\/strong>reduce its ecological footprint<\/strong>. Less paper means <\/strong>less ink consumption<\/strong>, and therefore better environmental <\/strong>protection.<\/p>\n\n\n\n In addition to the space <\/strong>and ecological footprint <\/strong>that paper storage <\/strong>can have, this solution <\/strong>also generates a number <\/strong>of costs. First of all, there<\/strong> are the costs associated <\/strong>with printing<\/strong>, including the purchase <\/strong>of ink, sheets and printer <\/strong>maintenance. Archives<\/strong> also require a great deal of organization<\/strong>. This work can be entrusted <\/strong>to a member <\/strong>of the company<\/strong>, which generates additional<\/strong> costs.<\/p>\n\n\n\n Filing<\/strong> and storing documents <\/a><\/strong>takes a lot of time. Dematerialization <\/a><\/strong>saves a considerable amount <\/strong>of time. It also makes <\/strong>it easier to find what you’re <\/strong>looking for.<\/p>\n\n\n\n Choosing <\/strong>to dematerialize <\/strong>documents saves a considerable <\/strong>amount of space<\/strong>.<\/p>\n\n\n\n If your documents <\/strong>are stored on external<\/strong> servers or in the cloud, you’ll need <\/strong>help to manage <\/strong>them. However, it is possible <\/strong>to get assistance<\/strong>, particularly from <\/strong>EDM (electronic <\/a>document <\/a>management) software<\/strong>. There are a number<\/strong> of software packages, such as Edusign, that will <\/strong>enable you to manage access and rights to these documents<\/a><\/strong>, as well as securing <\/strong>them.<\/p>\n\n\n\n Dematerialization <\/a><\/strong>requires a fairly substantial investment<\/strong>. Indeed, to limit<\/strong> the risk of finding yourself with storage problems <\/strong>later on, you’ll need <\/strong>to acquire high-performance<\/strong>, scalable hardware<\/strong>.<\/p>\n\n\n\n Business dematerialization <\/strong>is a process that affects <\/strong>a wide range of departments <\/strong>and fields. Whether to simplify company organization<\/strong> or to counter the complexity <\/strong>of certain administrative processes<\/strong>, dematerialization <\/a><\/strong>is becoming essential <\/strong>for businesses<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":" Dematerialization is the replacement in a company or organization of its physical information media by computer files and computers. Dematerializing a document means producing it directly in digital format from an information system. Dematerialization implies an in-depth reorganization of the process for handling a flow of documents. These documents can be tasks, tools or procedures. […]<\/p>\n","protected":false},"author":15,"featured_media":12086,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":""},"categories":[76],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12085"}],"collection":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/comments?post=12085"}],"version-history":[{"count":2,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12085\/revisions"}],"predecessor-version":[{"id":12166,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12085\/revisions\/12166"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media\/12086"}],"wp:attachment":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media?parent=12085"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/categories?post=12085"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/tags?post=12085"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}How does dematerialization work?<\/h2>\n\n\n\n
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Why dematerialize your documents?<\/h2>\n\n\n\n
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