{"id":12042,"date":"2024-03-09T12:59:54","date_gmt":"2024-03-09T12:59:54","guid":{"rendered":"https:\/\/edusign.com\/?p=12042"},"modified":"2024-02-21T14:38:55","modified_gmt":"2024-02-21T14:38:55","slug":"electronic-signature-in-word-user-guide","status":"publish","type":"post","link":"https:\/\/edusign.com\/blog\/electronic-signature-in-word-user-guide\/","title":{"rendered":"Electronic signature in Word, user guide"},"content":{"rendered":"\n

Word <\/strong>documents are one of the most widely used tools in business<\/strong>, across all sectors. They are regularly signed, but printing the Word document<\/strong>, signing it and then scanning it to send it back is a particularly <\/strong>laborious and time-consuming <\/strong>task. And above all, unnecessary<\/strong>.<\/p>\n\n\n\n

Instead, simply affix a handwritten <\/strong>or digital <\/a>signature <\/a>directly to your Word <\/strong>document, leaving your precious <\/strong>printer behind and saving <\/strong>you a considerable <\/strong>amount of time. Here are the key steps <\/strong>to signing a Word document without <\/strong>printing, and in just a few <\/strong>clicks!<\/p>\n\n\n\n

Adding a signature line to a Word document<\/h2>\n\n\n\n

Your first task is to add a signature <\/strong>line to your Word document. To do this, click on the location <\/strong>where you wish to insert a signature<\/a><\/strong>, then select “Insert” and “Signature line”.<\/p>\n\n\n\n

Next<\/strong>, the “Signature configuration” tab allows you to fully <\/strong>customize your signature<\/a><\/strong>, from its title to its content. By clicking on “OK”, your signature <\/a>will be validated <\/strong>and will appear in the pre-determined location.<\/p>\n\n\n\n

As far as the validity <\/strong>of electronic signatures <\/strong>is concerned, they have exactly<\/strong> the same legal value <\/strong>as a conventional <\/strong>signature<\/a>.<\/p>\n\n\n\n

Tips for inserting a handwritten signature<\/h2>\n\n\n\n

Did you know that you can insert a handwritten <\/strong>signature in Word? Yes, the handwritten <\/strong>method <\/a>+ Word can go hand in hand<\/strong>, and we’re going to prove it to you. The technique <\/strong>is quite different <\/strong>from that used for a PDF document<\/strong>, but it’s still very accessible <\/strong>and quick to apply.<\/p>\n\n\n\n

The advantage of a handwritten <\/strong>signature <\/a>is that it retranscribes <\/strong>our own handwriting<\/strong>, and therefore the precise characteristics <\/strong>of a handwritten signature. The way the letters <\/strong>are rounded, the strokes<\/strong>, the dots, the special shapes <\/strong>– everything counts and makes <\/strong>our signature <\/a>original<\/strong>.
The first step is inevitably <\/strong>to create your signature by hand<\/strong>, on a sheet of paper<\/strong>, and then scan it in. There’s no need <\/strong>to use a full-size scanner <\/strong>or your printer’s scanner function. Many mobile applications <\/strong>exist today, providing the same <\/strong>scan quality but offering <\/strong>greater speed and flexibility<\/strong>.<\/p>\n\n\n\n

The advantage <\/strong>of a handwritten <\/strong>signature <\/a>is that it retranscribes <\/strong>our own handwriting<\/strong>, and therefore the precise characteristics <\/strong>of a handwritten <\/strong>signature. The way the letters are rounded<\/strong>, the strokes, the dots, the special shapes – everything <\/strong>counts and makes our signature <\/a><\/strong>original.<\/p>\n\n\n\n

The first step will inevitably <\/strong>be to create your signature by hand, on a sheet <\/strong>of paper, and then scan it. There’s no need to use a full-size scanner <\/strong>or your printer’s scanner function<\/strong>. Many mobile applications exist today, providing <\/strong>the same scan quality but offering <\/strong>greater speed and flexibility<\/strong>.<\/p>\n\n\n\n

The advantage of a handwritten <\/strong>signature <\/a>is that it retranscribes our own handwriting<\/strong>, and therefore the precise characteristics of a handwritten signature. The way<\/strong> the letters are rounded, the strokes, the dots, the special shapes – everything <\/strong>counts and makes our signature <\/a><\/strong>original.
The first step <\/strong>is inevitably to create your signature <\/a>by hand<\/strong>, on a sheet of paper, and then scan it in. There’s no need to use a full-size scanner <\/strong>or your printer’s scanner function<\/strong>. Many mobile applications <\/strong>exist today, providing the same <\/strong>scan quality but offering greater <\/strong>speed and ease of use.<\/p>\n\n\n\n

To ensure that your final image perfectly encompasses <\/strong>your signature <\/a>without any unnecessary <\/strong>elements, don’t hesitate <\/strong>to crop it by going to the “Format” tab.<\/p>\n\n\n\n

Most of the time, this will result in a .jpg, .png or .gif file.
Once you have the scanned<\/strong>, digital <\/a>version <\/strong>of your own handwritten signature<\/a><\/strong>, you’re just a few clicks away from your goal<\/strong>. Go to the “Insertion” tab and <\/strong>click on “Images”. All you have to do is select the file containing your handwritten signature<\/a>, add it to your document <\/strong>at the desired location, adjust its dimensions <\/strong>and layout in relation <\/strong>to the text, and you’re done<\/strong>.<\/p>\n\n\n\n

Another possibility: a signature containing your basic information (job title, name, email address, etc.).<\/h2>\n\n\n\n

It is often useful to be able to include <\/strong>a certain amount of information <\/strong>in your electronic signature<\/a>. In most cases, this includes <\/strong>name, e-mail address, telephone<\/strong> number and job title. The aim here is to create an automatic <\/strong>insertion.<\/p>\n\n\n\n

To do this, enter the desired information <\/strong>just below the image of your signature<\/strong>. Select the set, then click on “Insert” and “QuickPart”. From here<\/strong>, you’ll need to save your selection in the gallery<\/strong>, which will open a dialog <\/strong>box entitled “Create a new building block”. Type in the name <\/strong>of your signature<\/strong>, select the “Automatic insertion” option in the “Gallery” line, then confirm <\/strong>your choices<\/strong>. And that’s it, you’ve created a new signature <\/a><\/strong>block, combining <\/strong>your usual signature <\/a>and the contact<\/strong> information you’ve deemed <\/strong>useful.<\/p>\n\n\n\n

To insert this newly created <\/strong>block, go to “Insertion – QuickPart components” and then to “Automatic insertion”. The final step is to select the relevant <\/strong>block and place it in the desired <\/strong>position.<\/p>\n\n\n\n

What about inserting a handwritten signature on the Mac?<\/h2>\n\n\n\n

To build on the tips <\/strong>we’ve just given you, there’s a slight subtlety <\/strong>to be pointed out when it comes to Apple computers. Macbook Air, Macbook Pro, iMac, all have one particularly <\/strong>functional feature in common: handwritten <\/strong>signature <\/a>via the Trackpad<\/strong>.<\/p>\n\n\n\n

In Apple parlance, a Trackpad <\/strong>is nothing more than the large numeric <\/strong>keypad found on all Apple computers. A Trackpad replaces <\/strong>a traditional mouse, but it’s not all it’s cracked <\/strong>up to be. Its functionalities are far more extensive<\/strong>, including sliding between windows <\/strong>with a simple movement <\/strong>of the fingers, shrinking or enlarging windows<\/strong>, freeing the desktop <\/strong>with a single movement<\/strong>, and displaying the application <\/strong>menu with a simple gesture. But above and beyond <\/strong>these functionalities<\/strong>, a numeric keypad of this kind is first and foremost <\/strong>about fluidity of movement<\/strong>.<\/p>\n\n\n\n

What you need to know, however<\/strong>, is that Apple allows you to create <\/strong>a “digital <\/a>handwritten” signature <\/a>directly from the computer via the Signature <\/a><\/strong>tab, as in the Preview application<\/strong>, by clicking on “Create signature”. A small window will then open, asking you to click in the middle of the screen when you’re ready to draw your signature<\/strong>. The entire surface of the Trackpad <\/strong>will then act as a drawing <\/strong>sheet, allowing <\/strong>you to draw your signature freely <\/strong>and lightly. Once you’ve finished<\/strong>, simply click any key on your keyboard to end the process. Your handwritten signature <\/a>will then be saved in your system<\/strong>, and extremely easy to use on any useful <\/strong>document.<\/p>\n","protected":false},"excerpt":{"rendered":"

Word documents are one of the most widely used tools in business, across all sectors. They are regularly signed, but printing the Word document, signing it and then scanning it to send it back is a particularly laborious and time-consuming task. And above all, unnecessary. Instead, simply affix a handwritten or digital signature directly to […]<\/p>\n","protected":false},"author":15,"featured_media":12043,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":""},"categories":[79],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12042"}],"collection":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/comments?post=12042"}],"version-history":[{"count":3,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12042\/revisions"}],"predecessor-version":[{"id":12140,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/posts\/12042\/revisions\/12140"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media\/12043"}],"wp:attachment":[{"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/media?parent=12042"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/categories?post=12042"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/edusign.com\/wp-json\/wp\/v2\/tags?post=12042"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}