{"id":12035,"date":"2024-03-07T10:49:17","date_gmt":"2024-03-07T10:49:17","guid":{"rendered":"https:\/\/edusign.com\/?p=12035"},"modified":"2024-02-23T09:13:34","modified_gmt":"2024-02-23T09:13:34","slug":"signature-for-order-what-when-and-how","status":"publish","type":"post","link":"https:\/\/edusign.com\/blog\/signature-for-order-what-when-and-how\/","title":{"rendered":"Signature for order: what, when and how?"},"content":{"rendered":"\n

Within the legal framework<\/strong>, the signature <\/a>identifies <\/strong>and commits its author. It expresses <\/strong>consent to the obligations <\/strong>of the deed. But very often<\/strong>, and for a variety of reasons<\/strong>, the person destined to sign <\/a><\/strong>is unable to do so. What can be done <\/strong>in such cases<\/strong>? It’s important to know that there are two possible<\/strong> scenarios<\/strong>: signing <\/a><\/strong>by proxy or signing <\/strong>by order.<\/p>\n\n\n\n

These two types of signature <\/strong>differ not only in their context<\/strong>, but also in their legal <\/strong>value. Less restrictive, the signature<\/a> <\/strong>by order remains <\/strong>the most practical. But its legal scope <\/strong>is not always reliable<\/strong>. Hence the emergence <\/strong>of a new type <\/strong>of signature<\/a>: the electronic <\/strong>signature.<\/a><\/p>\n\n\n\n

<\/div>\n\n\n\n

What is a signature to order?<\/h2>\n\n\n\n

Signing<\/strong> to order consists<\/strong> in having a document signed by someone <\/strong>other than the person <\/strong>who is required to do so. It is generally <\/strong>done when the person<\/strong> who has the authority <\/strong>to do so is not present <\/strong>or unable <\/strong>to sign.<\/p>\n\n\n\n

It is important <\/strong>to note, however<\/strong>, that it is not a question<\/strong> of imitating the signature <\/a><\/strong>of the person <\/strong>who must sign<\/a>. It’s simply <\/strong>a matter of affixing<\/strong> your own signature in place of theirs<\/strong>. You must have been instructed and authorized <\/strong>to do <\/strong>so.<\/p>\n\n\n\n

Signed by P.O., a signature<\/a> <\/strong>by order is a delegation of signature<\/strong>. It binds the person <\/strong>who has given the order or approval<\/strong>. The document signed by PO has the value of a document signed <\/strong>and authenticated by the person who has the authority <\/strong>to do so. The PO signature <\/a>does<\/strong> not bind the person who signed <\/a>for the order<\/strong>.<\/p>\n\n\n\n

Sign remotely with an electronic signature<\/h2>\n\n\n\n

While signing <\/a>for orders <\/strong>is practical, it can also be legally restrictive. It requires <\/strong>an authentication process and administrative <\/strong>steps upstream<\/strong>.<\/p>\n\n\n\n

In some official documents<\/strong>, it may <\/strong>have no legal value. And yet, this has a number<\/strong> of consequences <\/strong>for the company’s operations<\/strong>: delays in processes, lost opportunities<\/strong>, and so on. Hence <\/strong>the need to find a better alternative<\/strong>: the electronic <\/strong>signature<\/a>.<\/p>\n\n\n\n

How do I sign for an order on digital software?<\/h3>\n\n\n\n

In this section<\/strong>, we’ll look at how <\/strong>to sign <\/a>for order with a digital solution like Edusign<\/strong>. If you haven’t registered <\/strong>yet, you can do so here<\/strong>.<\/p>\n\n\n\n

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  1. Go to a digital platform like Edusign and click on the “Documents” tab.<\/li>\n<\/ol>\n\n\n\n
    \"\"<\/figure>\n\n\n\n

    <\/p>\n\n\n\n

    2. Click on “Send document”, or select a template.<\/strong><\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    3. Once you’ve chosen <\/strong>the document you want to sign<\/strong>, select “Text to be filled in”, and drag it over “Full name”. All that’s left is to mention <\/strong>“For [the person <\/strong>you’re signing for]”. You can then complete <\/strong>the document <\/strong>and download it.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    When should I sign for an order?<\/h2>\n\n\n\n

    Signing documents <\/strong>to order takes place most frequently <\/strong>in the business world.<\/p>\n\n\n\n

    When a company <\/strong>director is absent, his secretary<\/strong> or deputy signs <\/a>a document<\/strong> in his place. In this case, the signature <\/a>is made solely <\/strong>on behalf of the company<\/strong>.<\/p>\n\n\n\n

    Nevertheless, this can happen <\/strong>in many fields <\/strong>and on many media. The PO signature <\/a><\/strong>can be applied to letters, certificates, invoices<\/strong>, acknowledgements, contracts<\/strong>, leases, etc. PO signatures <\/a><\/strong>can also be used by associations <\/strong>and local authorities<\/strong>. Finally, it can also be used <\/strong>in a personal or family<\/strong> context.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Differences between signing by order and by proxy<\/h2>\n\n\n\n

    Signature <\/a><\/strong>to order should not be confused <\/strong>with signature <\/a>by proxy. Both <\/strong>involve giving someone the power to sign. However, their legal value <\/strong>is not the same.<\/p>\n\n\n\n

    Signing <\/a>by proxy <\/strong>or P.P. is well defined. There is a legal framework <\/strong>for signing by proxy. In addition, the delegation of signature <\/a><\/strong>must be in writing and authenticated<\/strong> by the competent authorities<\/strong>. This constitutes irrefutable <\/strong>proof.<\/p>\n\n\n\n

    Signature <\/a>by proxy gives the legal <\/strong>power to sign in place of another person<\/strong>. It can be used on legal or administrative documents<\/strong>.<\/p>\n\n\n\n

    Signing to order is very practical<\/strong>. It engages the responsibility <\/strong>of the person who gave the order<\/strong>. From a legal point of view<\/strong>, it is weak, as there is no legal <\/strong>proof to authenticate the order<\/strong>. Unless the person <\/strong>delegating the signature <\/a><\/strong>has done so in writing<\/strong>.<\/p>\n\n\n\n

    The P.O. signature <\/strong>cannot therefore be used on legal documents<\/strong> such as cheques or medical<\/strong> documents. For this, a power of attorney <\/strong>must be obtained<\/strong>.<\/p>\n\n\n\n

    If the P.O. signature <\/a>becomes <\/strong>systematic, this written delegation <\/strong>will enable frequent use. It’s important <\/strong>to remember<\/strong>, however, that signing <\/strong>for orders should only be done occasionally <\/strong>and for a real reason. That’s why there <\/strong>is a time limit <\/strong>on their use.<\/p>\n\n\n\n

    Only the delegating signatory <\/strong>can set the duration. For example<\/strong>, if he or she is absent<\/strong>. It should also be noted that a person <\/strong>cannot sign <\/a>for an order without<\/strong> having obtained authorization <\/strong>from the person delegating <\/strong>the order<\/strong>.<\/p>\n\n\n\n

    How do I sign for an order?<\/h2>\n\n\n\n

    To sign in place of a person <\/strong>for an order on an official document, the signatory <\/strong>must write P.O. Then affix <\/strong>his signature<\/a>. To authenticate <\/strong>the signature <\/a>for order, the person designated <\/strong>to sign <\/a>must write P.O. followed by his or her first <\/strong>and last name<\/strong>.<\/p>\n\n\n\n

    It is important to note that <\/strong>you must not sign <\/a>in the place reserved <\/strong>for the recipient of the document. The order signature <\/a><\/strong>must be made at the bottom <\/strong>of the document<\/strong>.<\/p>\n\n\n\n

    Here’s a concrete example<\/strong>:<\/p>\n\n\n\n

    Mr Martin, Chairman and CEO<\/em><\/p>\n\n\n\n

    PO<\/em><\/p>\n\n\n\n

    Ms Lemaire, General Management Secretary or<\/em><\/p>\n\n\n\n

    Mr Dupont, General Vice President<\/em><\/p>\n\n\n\n

    Signature<\/em><\/p>\n\n\n\n

    What is an electronic signature?<\/h3>\n\n\n\n

    An electronic signature <\/strong>is a form of signature <\/a>that is signed using an electronic tool. Like all signature acts, it is used to authenticate <\/strong>or approve electronic <\/strong>and digital documents<\/strong>. Digitally <\/strong>signed <\/a>documents have the same <\/strong>value as those <\/strong>signed by hand.<\/p>\n\n\n\n

    Practical and above <\/strong>all quick to implement<\/strong>, the electronic signature <\/a>system<\/strong> is the best alternative in the event of the signatory’s <\/strong>absence. An electronic signature<\/strong> <\/a>enables a document to be <\/strong>signed remotely<\/strong>. When the signatory <\/strong>is not physically present<\/strong> to affix a handwritten<\/strong> signature<\/a>, an electronic <\/strong>signature <\/a>is required<\/strong>.<\/p>\n\n\n\n

    Thanks to advances in technology <\/strong>and digital tools, it is now much<\/strong> easier to create an electronic signature<\/a>. It’s also faster<\/strong> to sign <\/a>a document<\/strong>.<\/p>\n\n\n\n

    How do I make an electronic signature?<\/strong><\/h3>\n\n\n\n

    Electronic <\/strong>signature goes beyond time and distance. In less than 5 minutes<\/strong>, certain documents can be validated. What’s more, the process <\/strong>is simple and efficient<\/strong>. There are two ways to do it:<\/p>\n\n\n\n

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    1. Make a manual signature <\/strong>on a blank sheet of paper. Scan the sheet and obtain a jpeg image file. Copy and paste this image signature <\/strong>onto electronic documents <\/strong>requiring signature<\/a><\/strong>.<\/li>\n<\/ol>\n\n\n\n

      This first procedure is easy enough<\/strong>, but a little shaky<\/strong>. Copy and paste is not always<\/strong> aesthetically <\/strong>reliable.<\/p>\n\n\n\n

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      1. This leaves a second <\/strong>electronic signature <\/a>process: using a digital<\/strong> signature <\/a>tool.<\/li>\n<\/ol>\n\n\n\n

        To this end, there are several <\/strong>types of tools available <\/strong>for signing documents online <\/strong>or creating a free signature<\/a>. They enable <\/strong>you to create a digital signature<\/a>, modify <\/strong>it and then save it in a variety <\/strong>of file formats.<\/p>\n\n\n\n

        Once the electronic <\/strong>signature <\/a>has been created, all that’s left to do is save <\/strong>it to your workstation. Then use it whenever you need <\/strong>it. Be careful not to make <\/strong>it accessible to everyone<\/strong>. This could lead to misuse or illegal <\/strong>use.<\/p>\n\n\n\n

        Alternatively, some tools allow <\/strong>you to download the documents <\/strong>you need to sign, and sign them online in two or three minutes<\/strong>. All that’s left to do is send it back <\/strong>by e-mail, once the documents <\/strong>have been signed<\/strong>.<\/p>\n\n\n\n

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        Take advantage of a 14-day free trial:<\/h3>\n

        Optimize the integration of electronic signatures into your processes, specifically for order signatures, with ease thanks to Edusign!<\/p><\/div>\n\n\n\n

        What are the advantages of electronic signatures?<\/h3>\n\n\n\n

        There are several advantages <\/strong>to using an electronic<\/strong> signature<\/a><\/p>\n\n\n\n